Having a detailed itinerary is another way of keeping everything on track and smoothing the evening. It’s a great way of organizing the committees and subcommittees as well. An effective Schedule lists not only the activities and when, but also appoints a person for each one. That person’s responsibility is that each time slot is adhered to.
Example: Charity race event schedule:
6:00 Volunteers arrive, and set up water Boothes first aid and snack stations. -John
7:00 Am participants registration opens – Sarah & Jennier
7:30 Gold level Sponsor makes opening remarks. – Acme inc. & John
7:45 Participants given 15 min warning by John Volunteers assigned to starting line, finish line, and water stations.
8:00 am Starting Pistol fired.- John
8:45 Thank sponsors, ask for more donations, give out website, & payment portal-john
9:00 Get Finish line set up, cameras, stop watches on the ready, awards table, podium ect. Sarah , Jennifer and volunteers.
10:00 radio update of positions, again thank sponsors, give out web addresses for more donations, ect.
12:00 Race end record placements as cross finish line- Sarah-Jennifer
12:30 Walk race track clean any debris remnants of race – Volunteers
1:00 awards ceremony, podium, photographs, ect. – John
2:00 Cleanup booths, stations, ect – Volunteers
*Times and events are not accurate just for example sakes.